Front of House Coordinator

Azon Recruitment is thrilled to support a leading independent equity investor based in Dublin city centre to recruit for a Front Desk Coordinator to serve as the primary point of contact for all visitors and callers at the office.

Schedule: Full-time; Monday to Friday 8.30am-16:30pm

Previous experience in a Front Desk role is preferred but not mandatory, and occasional travel may be necessary.

Primary Responsibilities:

• Welcome and assist both internal and external guests, guiding them to meeting areas and alerting hosts as necessary.
• Serve as the internal point of contact for office inquiries
• Coordinate catering and food arrangements as required.
• Manage meeting room bookings and associated amenities, including video conferencing setups.
• Maintain cleanliness and organisation in operational and social areas, including setting up and clearing meeting spaces.
• Direct incoming calls through the company switchboard along with handling incoming and outgoing mail, packages, and courier services.
• Collaborate with IT support for troubleshooting and maintaining technology.
• Coordinate visitor parking and manage access passes for staff, visitors, and contractors.
• Coordinate catering and food arrangements as required.
• Ensure adequate supplies for bars, kitchens, and meeting rooms whilst Providing beverage services, including full barista offerings (training provided if needed).
• Handle corporate card expenses and reimbursements.
• Assist with printing, binding, laminating, and office stationery needs.
• Address office maintenance and facility issues, liaising with central Operations or contractors as needed.
• Organise internal and external events in the social area, including preparation, resourcing, and catering arrangements.
• Coordinate photography sessions for new hires.
• Assist with ad-hoc projects and support office initiatives.

Individual Requirements:

• Highly organised, personable, and articulate.
• Exceptional customer service and communication skills.
• Practical problem-solving abilities with keen attention to detail.
• Proficiency in Microsoft Office suite.
• Punctual with excellent time management skills.
• Thrives in a fast-paced environment and can work effectively under pressure

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